eBash Video Game Zone @ Gen Con 2015 Recap

The 6000 square foot eBash Game Zon at Gen Con 2015.

The 6000 square foot eBash Game Zone at Gen Con 2015 was full almost the entire convention.

Setting up complete LAN centers inside of conventions was never in our wildest business plan ideas.  Anyone that has built a LAN center knows that it takes months of planning, purchasing, construction, assembly and testing to open your doors for customers.  However with a convention set-up we have a total of 2 days to do the same thing.

Just like any other project the more times you go through the process the better you get for the next time.  This year was not our first rodeo for Gen Con 2015 and the only way we pulled off what we did was because of our previous experience building LAN centers at conventions and our fantastic staff and volunteers.

All of our events had trophies for first place teams. Here is the top team from one of our Heroes of the Storm tournaments.

All of our events had trophies for first place teams. Here is the top team from one of our Heroes of the Storm tournaments.

Monday, July 27th we loaded our 24 foot enclosed trailer and our 26 foot rented Uhaul with equipment at our Terre Haute location and drove to our Indianapolis store.  At that store we finished loading all of the remaining equipment we needed and then drove downtown Indianapolis to stay the night near the convention center.  The next morning, Tuesday, we began unloading everything around 9 AM.

Through Tuesday until around 10 PM and then again starting at 8 AM on Wednesday morning we built the eBash Game Zone in just about 6000 square feet of space.  The final layout had over 100 PCs, 8 Xbox One, 8 PS4, 4 Wii U and 8 racing simulators to give us enough seating for just over 150 simultaneous players.

Surely enough playing room for 150 players at one time would be enough room right?  Wrong.

We opened our room Thursday morning at 8 AM about 2 hours before the Exhibit hall opened right next door.  We were extremely busy all day but we survived.  I remember then looking at the trends from 2014 at Gen Con for our room and realizing that Thursday was the slowest day of the four days for us.  That is when I started to realize we would be blowing away any kind of old attendance records.

Want to know exactly how busy Gen Con 2015 was? Here is what it looks like outside of our room every single morning before the Exhibit Hall opens.

Want to know exactly how busy Gen Con 2015 was? Here is what it looks like outside of our room every single morning before the Exhibit Hall opens.

Friday was insane.  I am not sure at what point during the day we were informed that our room was over capacity, but I feel like the entire day no one could hardly move.  While we had 60-70 players all of the time in the hourly area, we were packing in hundreds more for our tournaments.  My biggest mistake this year was scheduling a Hearthstone tournament at the exact same time as a Heroes of the Storm tournament.

Looking back I still have no idea how we pulled everything off.  There were nearly 100 players in just those two tournaments, while there were 48 players in a Smash tournament, 40+ players waiting for League of Legends Randoms and 20+ players in a Call of Duty tournament.  Top that off with hundreds more wanting to just watch the tournaments on our giant 50 foot projectors on the walls.

With Saturday being the busiest day of the four we had no choice but to have people posted at each doorway and only allowed players that were participating in the events into the room.  We had thousands of people turned away at the door that just wanted to walk through the room and check it out.  I felt bad for our partners in the zone such as Visions of Zosimos and Extra Life, but they were both always busy the entire time and couldn’t handle much more traffic either.

You can see why they were concerned with our room capacity limits. Most of the time players could hardly find their way to sit down.

You can see why they were concerned with our room capacity limits. Most of the time players could hardly find their way to sit down.

Gen Con is still processing all of our tickets and the final sales numbers are not calculated but we know that we nearly doubled our sales from 2014 and that was a really GOOD show.  Our estimate is that over 15,000 people came through our room and we had over 5,000 people play in our events.  We gave out over 150 trophies, over 200 medals and saw over 7500 hours played in just 4 days.

Our Extra Life Indy guild signed up over 150 new members in 4 days in the zone.  They were invaluable helping us at the front desk with hourly players, at the door answering questions and helping administrate tournaments.  The Visions of Zosimos team were fantastic and they told me that they had more new downloads during Gen Con weekend than the entire total of downloads in the first year of their alpha!

So what does the future hold for eBash at conventions like Gen Con?  In 2014 we set-up at two conventions.  This year in 2015 we set-up at three conventions.  Next year in 2016 we are going to look for 6-8 conventions to set-up.  Our potential partner and sponsor list has been growing from outside inquiries.  It seems like in the next few years we will be known throughout the Midwest as the premier video game event organization and perhaps even throughout the entire US.

Here is a big portion of our group this year. These guys were still working hard loading trucks late Sunday night when we grabbed this photo on the Gen Con announcement stage.

Here is a big portion of our group this year. These guys were still working hard loading trucks late Sunday night when we grabbed this photo on the Gen Con announcement stage.

Create and Play Summer Camps 2015 @ eBash

 

Create and Play Camps are video game design and themed camps teaching kids real-world technology skills such as programming, graphic design and app creation.

Create and Play Camps are video game design and themed camps teaching kids real-world technology skills such as programming, graphic design and app creation.

We are in our third year of running the Create and Play Summer Camps at our eBash stores and each year is more exciting than the last.  Our first year in 2013 we offered 7 weeks of classes in our Indianapolis store and 7 weeks of classes in our Terre Haute store and averaged 14 kids per week.

In 2014 we offered 7 weeks in Indianapolis, 2 weeks in our Evansville franchise location and 2 weeks in our Terre Haute store.  That year we hosted 18 campers each week on average.

This year in 2015 we only offered 6 weeks of classes in our Indianapolis store and 1 week of classes in our Terre Haute store.  It took us three years to figure out this model, but each week instead of featuring one or maybe two courses we featured 3 different courses for campers.  We averaged 27 kids each week at our camps this year!

Students for our camps range in age from 8-16 depending on the course material.  This group built their own mobile games during their week at camp!

Students for our camps range in age from 8-16 depending on the course material. This group built their own mobile games during their week at camp!

Thanks to our friends at Alienware we had enough systems to handle a larger number of attendees each week.  The campers took courses ranging from Intro to Video Game Design with Microsoft’s Project Spark to Modding in Minecraft where they learned basic Javascript methods and principles.  In the Video Games & Graphics class students got a taste of working with graphic design programs and the Mobile App Design class allowed kids to make their own mobile games using Construct 2.

We continue to also offer mobile classes throughout the year through partners at different locations such as the Terre Haute Children’s Museum.  These courses are set-up to be a single day class or an after school program.  Check out this cool story that the local news covered from one of our mobile camps:

http://wthitv.com/2014/10/13/childrens-museum-working-to-provide-fall-activities/

Overall we are extremely happy with our camp programs and love seeing some of the same kids return each year to continue learning real-world skills through their love of video games.  We hope to perhaps develop this program into something that can consistently run around the year and teach more advanced systems and techniques for the students that want to keep pursuing a career in video game design or other technology training.

eBash @ Indy PopCon 2015

Our gaming zone was always busy from 8 AM until late into the night.

Our gaming zone was always busy from 8 AM until late into the night at Indy PopCon 2015.

I am just finishing up 18 straight days of being on the road.  Some of the nights I was able to make it home to sleep in my bed and see the family, but many of them were in hotel rooms.  My wife and I have dubbed this year #Hustle2015 to make sure we work and play as hard as we can all year long and leave nothing on the table.  Looking back over the past 2+ weeks and I think I might be going overboard on that motto.

It has been a little over a month since Indy PopCon 2015 and it feels like it was years ago.  So much of the event is still fresh in my mind however so I wanted to get some of the details recorded here for my own future reference and the benefit of our partners and sponsors.

Here is how our rooms usually look right before we load everything into them and fill them with players shortly after.

Here is how our rooms usually look right before we load everything into them and fill them with players shortly after.

Indy PopCon started in 2014 and it was our very first convention.  It was underwhelming for both the convention owners and for eBash with small attendance numbers but we learned a lot.  I am good friends with the Indy PopCon team now and we can be blunt about that first year because this year things got much better.  Maybe a little too much better?

In 2015 Indy PopCon estimates they had over 23,000 attendees.  This was driven by their genius booking of some big YouTube players such as Markiplier (https://www.youtube.com/user/markiplierGAME) and some of his friends.  It created some new problems such as how to let thousands of fans meet their YouTube heroes when there was only time for half that many to see them, but overall the convention went great for eBash in our gaming zone.

We had 3 rooms just outside the exhibit hall opened up together for about a 5500 square foot giant room with our own entrances to control traffic and stay open late.  We had 1743 players play games in our space and overall nearly 7500 came through our room to participate or watch the events.  Players could choose to play for an hour in the open play zone and play anything they wanted or we ran structured events nearly every hour of the day for the following games:

– League of Legends (PC)
– Hearthstone (PC)
– Heroes of the Storm (PC)
– Super Smash Brothers 4 (Wii U)
– MarioKart 8 (Wii U)
– Racing Simulators
– Minecraft (PC)
– Smite (PC)
– Heroes of Newerth (PC)

Overall set-up in the zone:
– 100 gaming PCs from Alienware
– 4 Wii U stations (16 players)
– 4 Racing Simulators

Here is a link to our photo album from Indy PopCon 2015 on our Facebook page:
https://www.facebook.com/media/set/?set=a.493057540870800.1073741838.164617063714851&type=3

The changes for eBash from 2014-2015 with our convention set-up is pretty amazing.  It also feels great to try and put together what we think players will enjoy and then seeing the room full during the convention with happy players.  While we still work on how these events work with our LAN Centers and our new competition software (www.ggCircuit.com) the one thing that I do know is that we seem to be in the right place at exactly the right time and that is VERY exciting.

Summer of 2015 Madness

I am one of those guys that can never say “no” to a project, idea, event or possible sale.  It is not a good thing, as many times I agree for eBash to work really hard for no profit.  However I do like to work hard and I have a pretty nice superstar group of staff around me that stays right with me through these adventures.

Just for my own sanity, I thought I might put a post together of the number of unique events we are doing this summer so that viewers of my blog will know why I haven’t been able to post much lately.  Chronologically our summer (including a few completed events) looks like:

April 30 – Private event at Flat 12 Bierworks for Indy car driver James Hinchcliffe
May 8,9,10 – Angie’s List Grand Prix at the Indianapolis Motor Speedway
May 15,16,17 – Qualifying weekend for the Indy 500 at the Indianapolis Motor Speedway
May 23,24 – Race weekend for Indy 500 at the Indianapolis Motor Speedway
June 8 – First week of 7 straight weeks of Create and Play Summer Camps, 250+ kids
June 26-28 – Indy PopCon
July 17-19 – Achievement Fest
July 18 – Colby and Cate’s 13th Annual Birthday Bash
July 24,25,26 – Brickyard 400 at the Indianapolis Motor Speedway
July 30,31 – Aug 1,2 – Gen Con
Aug 7,8,9 – Moto GP at the Indianapolis Motor Speedway

Keep in mind, these are events and activities that are ABOVE our normal store operations.  On top of that we are ramping up our community managers program and our goal is to have special events at our stores every single weekend.  Just this month we have tournaments for CS GO, Smash and Call of Duty while we are hosting a viewing party for Dota 2 and preparing for a League of Legends tournament.

ggCircuit’s New LAN Center Software for Competition and Redemption

donut-chart

This chart is an example of the different ways players can earn coins inside of the ggCircuit system.  It is also a part of the player dashboard to help them track where their coins are coming from.

There have been quite a few questions about the new software we are developing so I wanted to take the time to elaborate a bit more on what we are trying to accomplish.  This software has a few different areas of focus, so I will concentrate on each of them individually even though the software itself handles all of these things at the same time.

Local Competitive Play

This feature I am mostly excited about from the gamer’s perspective.  This is also the point that many LAN Centers feel is irrelevant but I think perhaps they are looking at it differently, in the old school sense of LAN parties and local servers.

When I talk about local competitive play there are few examples I want to use.  The first is looking back to when Gears of War came out on the 360.  That was perhaps our most popular competitive game for local play we have had in 10 years of business.  There were plenty of options for playing and ranking up online, but our store even on slow days had 10-20 players sitting in rooms just joining system link games to play.  Four players would form a team in one room and challenge four players in another room.  There were open lobbies for players to jump in and players would then search the store to find out who the user “treehugger” was that kept killing them.  2v2, 4v4 and all sorts of variants controlled by the players.

Another example is today I watch these competitive teams always looking for private matches on social media.  Games like Call of Duty Advanced Warfare and Halo have excellent matchmaking services, pre-formed teams and all players ever need.  Then why in the world are teams going on Twitter asking for wager matches, custom matches and other set-ups?  They don’t earn rewards in-game for those things and in most cases those matches are not even archived by the game producer.  There is no control for the players of online matchmaking games and they are looking for people with similar play styles to play with and against.

At Gen Con 2014 there was always a line for our League of Legends 5v5 Random events putting 10 strangers on two teams head-to-head.

At Gen Con 2014 there was always a line for our League of Legends 5v5 Random events putting 10 strangers on two teams head-to-head.

The final example I want to use is what we stumbled upon at Gen Con this past year by creating an hourly event we just called 5v5 Randoms for League of Legends.  Once we had 10 people in line, we randomly split them up into two teams and they played head-to-head.  We recorded if they won or lost and if a player managed to get three wins we gave them a medal.

What we want to do is similar to what you would do at a golf course or at a bowling alley.  Of course anytime you can show up and just pay to play.  Play however you want.  But in our case while you play we are going to track what you are doing and collect your stats and reward you.

If you like bowling and want to take it a step further, you can join a league.  Or if your business supports a charity event, you might play in a golf scramble.  If you are real serious you could even join the city championship or pursue more structured events.  With video games all of that needs to be available for these players at our stores.  What do they like about those things versus just playing online?  They like the idea of a structured event being more “official” than just grinding away in online servers.  Specific goals, specific objectives and the thought of real people playing, not just an online gamertag.

Using a bowling alley as my example, I haven’t seen one, but are any of them technologically advanced enough to have leaderboards inside the alley?  Today’s top scores, top bowler right now?  Join an event?  What if you could show up to play a game of bowling and your score was put against other scores at the same time at bowling alleys around the world?  Of course not everyone would care, some just want to go on a date and giggle while they flirt and have fun.  Some just take their kids for something to do.  But others would like the ability to join a structured event on a Tuesday even if there isn’t enough bowlers in your town to support a full league.

The problem for all LAN centers is that running events is so irrelevant because attendance is sporadic.  During the busiest times on the weekends there are plenty of people around to play, but they all might like to play different things and play them in different ways.  We have to take that LAN environment, automate it and create a WAN party for gamers at LAN Centers all over.

Want to play a “LAN” match in League of Legends but it just you and your buddy?  Then queue up and we will find 3 players from other LAN Centers to be on your team and 5 other players to play against you.  It is all automated, the players just form the party, play the match and our system gets the results automatically.  We record the player’s stats, give them rewards and they start “ranking up” inside of our WAN world.

Are you showing up on League of Legends Wednesday with your 4 buddies to play as a team?  Awesome!  Create your team and play against teams from your local center and centers all around your region.  Our system will assign matches, players play them and at the end of the night the team with the most wins gets the king of the hill prize.  Work for the LAN Center during this process?  Zero.

Counterstrike Global Offensive is a very popular LAN Center game and used to be HUGE for local play.  Let's bring it back in a WAN environment.

Counterstrike Global Offensive is a very popular LAN Center game and used to be HUGE for local play. Let’s bring it back in a WAN environment.

Now with CS GO things get even better.  “Why would players want to play in our private servers instead of playing in the already awesome online ranked CS GO servers?”  Well our servers will be running 24/7 regionally and rotating through different maps and game types.  Players will quickly learn to associate the other players with their local center tags which I think creates a different competitive atmosphere instead of just random people online.  The system will automatically handicap player’s coin earnings with their current ggCircuit rank during every match.  If you are new and you get a headshot on one of the top ggCircuit players, boom 250 coin bonus.  Are you the best in the server, your objectives are worth less so you might instead focus on getting to 100 knife kills which gives you a 500 coin bonus.

One of the coolest things for CS GO will also be the complete automation of creating servers for players and centers.  If you have a team of 5 from your center and you want to challenge another center to a wager match and they accept here is the process:  Both teams will automatically be charged a 500 coin wager from their balance.  A private server will fire up only allowing those 10 players access.  The server tracks all stats during the match and depending on the wagers automatically pays out to the players once the match is finished.

Players at your store getting super competitive?  Allow them to fire up their own clan server and host matches and whatever game type you want.  Slow Tuesday night at your store?  Create a CS GO night, fire up your own LAN Center server and give out bonus coins for objectives all night long.  Not enough players locally, then send out a challenge to all of the ggCircuit centers in your region.

Redemption/Reward System

Here is a screenshot of the player dashboard to monitor their coin progress in the LAN center.

Here is a screenshot of the player dashboard to monitor their coin progress in the LAN center.

This is the best feature that nearly every LAN center owner understands and agrees is valuable.  Just allowing players to earn coins for playing, being logged into Smartlaunch, creates a loyalty program that most small businesses would die for.  The ability to add in the skill side by giving out more coins for in-game accomplishments takes it to another level.  Sure you can get a free coffee at the gas station with their rewards card when you buy 5 coffees, but can you get a free coffee for being able to make the best coffee and drink it like a champion?

Players will accumulate coins and be able to “spend” those right in your store.  Each LAN Center has their own prize vault as well as items that ggCircuit will provide for players nationally and globally.  You decide your own local exchange rate.  Gamers all over the world will earn coins 50 per hour for being logged into their local center.  However you decide if you want a Mt. Dew in your store to be in your prize vault for 500, 1000 or 1337 coins.

One big feature I want to touch on here is also the ability for players to quickly realize the street market value of those coins and give them “discounts” on prizes that are given to us by sponsors.  For example, when Razer provides us a $99 gaming mouse as a prize, we can put that in our prize vault for a perceived coin value of $50.  Not only is the gamer able to redeem coins for a cool prize like a gaming mouse, but they are getting it for 50% off the retail value.  They will learn this quickly from the price of your regular items such as a Mt. Dew.  If your Mt. Dew is normally $1 and you also make it available in your prize vault for 100 coins, you just made every 100 coins worth $1 in your store  Then when the see the Razer mouse is only 5000 coins in the prize vault, they realize they are only “spending” $50 in coins to get a $100 gaming mouse.

Some features that LAN center owners might not realize is that we are also creating a badge system to go along with just the standard coin features.  For an example, here are a couple of badge examples we will be implementing:

“Playing at Different Stations” Minimum 1 Hour Per Station Coins
3 Stations Finding Your Place 100
5 Stations A.D.D. Much? 250
10 Stations Taking a Trip 500
20 Stations Nomad 750
30 Stations Nomad Master 1000
40 Stations Nomad Platinum 1500
50 Stations Nomad Elite 2500
Hours Per Single Game Name Coins
1 Hour Gave it a Try 100
5 Hours Starting to Like it 250
10 Hours Solid Test 500
25 Hours Getting into It 1000
50 Hours Love this Game 2500
100 Hours Getting Addicted 5000
250 Hours Game Master 7500
500 Hours Game Master Platinum 10000
1000 Hours Game Master Elite 25000

As you can see, these are things that are just rewarding players for accomplishing things that are already tracked in Smartlaunch.  We are just putting a value to what they are doing and recognizing their accomplishments when they do so.  There are other big opportunities as well with rewarding players for trying new games that a developer will pay the LAN Center to feature.  Why would they pay you to feature their game?  Because at the end of the week/month/year you can show them exactly how many hours the game was played and prove that game centers are a great place for promotions, especially in this gaming world that is going 100% digital soon.

Bigger, Serious eSports Events

The biggest complaints from LAN centers owners against running tournaments is that almost all of the participants displace regular customers and the prize pools eat up any profits.  The underlying problem of eSports is that there is a big gap between traveling around the country to play in high dollar events or playing in some online event.  In-person events are just more legit.  This is where we need to take advantage of our local presence with gamers as well as the ability to give some legitimacy to a large scale event that runs online but is not from someone’s bedroom.

Over 140 players showed up for one of our Gears tournaments!

Over 140 players showed up for one of our Gears tournaments!

ggCircuit started 6 years ago for that sole purpose.  Giving LAN Centers the ability to host a larger payout event at their store without needing the space to hold hundreds of players.  In two weekends we will host a League of Legends tournament that at the time of this blog is taking place at 11 LAN centers around North America.  Saturday teams play locally until there is only two teams left and then Sunday the teams return to their local LAN center to play online against the other stores.  The prize pool is currently $2000 + Riot is supplying Riot Points and skins for the top teams.

With our new system, we can automate things to allow centers to hold a league or ladders over a longer period of time building up to the big championship online event.  Instead of filling up their stores on a busy Saturday, maybe only the top 4 teams who have qualified in the previous 4 weeks are invited to play that day.  Again, these types of things are normally nightmares to create, promote, register, administrate and just “put up with” for owners.  Marketing materials and administration can happen at the ggCircuit level taking the burden off the local stores.

What does this give the players?  The chance to play in really large national events by just visiting their local LAN center.  What does this give the centers?  The ability to take advantage of the growing eSports scene in their smaller stores with minimal effort.

Sponsorship Opportunities

Here you can see in the highlighted box our ggCircuit widget running stats and the header featuring Razer's headsets we are giving away as prizes.

Here you can see in the highlighted box our ggCircuit widget running stats and the header featuring Razer’s headsets we are giving away as prizes.

The final thing I want to touch on briefly is the opportunity of sponsorship from a multitude of different companies.  Of course in the LAN center business everyone thinks of gaming companies.  One of our best partners kicking this off is Razer and we are super grateful for their support so far.  You can see in the screenshot to the right that we are giving the a dominant space on our website and every center participating for free Razer prizes will do the same.

Beyond the game companies the market of 18-24 year old male is a pretty lucrative one.  Advertisers are really crazy to get their name or product in front of young men that they believe can become brand loyalists for life.  This makes what we are building valuable to an entire different group of companies.  Insurance companies for example know that getting a customer on board early in life could be a 25+ year client.

The key metric into what we can give these companies goes way beyond an ad on a website.  Our system will have leaderboards displayed on every screen in the LAN center, with sponsor’s names and logos on the headers.  Want to join the Axe Body Spray challenge this week where they are giving away $1000?  Just jump into this CS GO server and every shotgun kill (get it? body spray?) will give you one entry into the daily and weekly drawing for these great prizes.  On the CS GO server a PSA comes through the screen every 10 minutes and reminds players if they want hot girls to like them they need to use Axe Body Spray.

The other big benefit to sponsors is that we will be able to give them solid, real-time data of their brand advertisements in progress.  How many screens are showing this right now, this week or this month?  How many players are in the server while your advertisement is posted? How many players around the world can you reach through 200 game center’s websites?

Wrap-Up

Hopefully this will answer some of the questions from LAN center owners on what exactly we are planning with the software and how many possibilities exist to use it for all of our benefit and growth.  At the least, it gives me a page to share with potential centers in the future about ggCircuit and the software we have developed.

eBash 10.0 – 10 Years Later, Starting Over Again

Painting/Construction of the very first eBash location.  We learned the hard way!

Painting/Construction of the very first eBash location. We learned the hard way!

eBash is turning 10 years old this month.  The official date we opened was December 10th, 2004.  We will celebrate at our stores the weekend after that day since the 10th this year is a Wednesday.  However the real celebration for us is the fact that after 10 years we are looking to re-invent the LAN Center model worldwide.

There is still a real disconnect between “Why would I pay to play at a LAN Center” and the typical answer that all owners like myself immediately answer with: “Because it is more fun to play together in person”.  The problem is that there is not honestly a tangible reason for players to come to our stores.  Playing socially in the same physically space is not a REAL reason.

From 10 years of experience here is a REAL list of reasons players come to a LAN Center:

For a special event.  Celebrate a birthday, play in a tournament, try out a new game, relatives in town want something to do, etc.  This has always been true and is almost always the best way for finding new long term customers if you make the experience epic enough.
To get some independence from mom & dad (middle/high school age) or from spouse/kids (older adults).   Lots of gamers love our overnight events and lots of parents/spouses love that option also.  Mom and Dad want a night out?  Your wife going to an all-weekend event with her friends?  Your daughter having 3 screaming friends over to play Just Dance 3 all night?  All good reasons to head to the local LAN Center.
For the convenience of larger gatherings to play games on different systems.  Many players are all about bringing their systems to each other’s houses to play all weekend, but there is a break point of 2-3 friends when it becomes nearly impossible.  If you want to play League of Legends all weekend together with 4 other friends on your team the reality of 5 players having somewhere to all setup, the systems for all 5, the network/internet and somewhere they won’t bother other residents of the abode is very unlikely.
Lack of a good gaming set-up at home.  This is becoming even more rare, but we still even see customers show up that have been gone for years when their PC is on the fritz, or they forgot to pay their internet bill or they are fighting with their parents/spouse.

Those are all great reasons, but none of them really lend themselves to a reason to play at the center more than a few times each month other than a lack of a good gaming set-up at home.  And I still don’t seem many players ACTUALLY coming to play for the reason all game centers claim is the best, for the social experience.

A little over a year ago it came to me the idea of putting a REAL reason out there for gamers of all ages/skills to visit their local game center.  I wanted to use what I feel is our biggest asset to reach gamers all over the world.  We are LOCAL.

LAN stands for Local Area Network.  There is always things happening online for gamers, there is even big huge events happening in large cities periodically.  The one thing that we don’t have going for gamers is consistent and plentiful events somewhere nearby.  The two things lacking to do this in a LAN Center is that owners don’t have the time or the drive/desire.  I have plenty of drive/desire but I cannot even keep up.  Sadly beyond the time is that many LAN Center owners are gamers first and business owners second.  So the drive/desire is not even present.

Just quickly, let me clarify that “Events” is not just huge things like tournaments.  Events to me are things with a purpose and a scheduled specific happening.  LAN centers try to do this sometimes with a specific weeknight dedicated to a particular game.  We hold a “lock-in” every weekend that is not really more than us staying open all night, but we make it an event by “locking” the doors from the outside at midnight.

So what is holding us (LAN Centers) all back?  Time?  Nah, if my idea is correct and we can double sales in LAN Centers by running consistent events then we would just hire more people to handle the extra work/time.  I finally identified what I think is the main problem for all of us in the LAN Center Industry.

We need an automated system to promote, host and archive events of all kinds.

So here is just a little bit of what we are working on:

Here is a screenshot of one of the dashboard pages that players can use to track their progress.

Here is a screenshot of one of the dashboard pages that players can use to track their progress.

– 6 months ago we began development on a new software system which runs on top of our center management and POS (Point of Sale) software.  That system started in beta at our eBash stores with integration for RIOT’s popular game, League of Legends.  The entire purpose is to track what players are doing and reward them for accomplishments both in-game and in the local store.

– We added 4 stores in Sweden, owned by Good Game and Escape Gaming to the system in late October.  We wanted to test our formulas and architecture in the European environment.  We also added PC Gamerz out of Hawaii so we would have an additional North American partner as well as someone in about the latest possible time zone in the world.

– Now we are reaching out to add 40 more centers before the end of the year.  We have a dozen lined up just through word of mouth.  We will be doing some marketing and other outreach starting this week.

What are some of the highlights of this system?  Here are some main things that I am the most excited about :

  • The ability for players at LAN Centers to “team up” with players from other LAN Centers around the region and world.  For example: The only reason there is not a good following of CS GO players at centers is that it takes a solid 10 players to get a match going.  We will have regional CS GO servers running for players to join that are only accessible from your local LAN Center.
  • Always-Running Challenges.  Wager matches are popular right now but very questionable.  The concept however is a solid one, put something on the line against other players and the winner-takes-all.  This system will allow players to queue up for a match anytime for a chance to win extra coins.
  • The Coin System.  This is the basis for everything.  No matter what you do at a LAN Center, you can earn virtual coins while you play.  These turn into currency that you can spend at the LAN Center for snacks, drinks or hours.  However the larger value is that national sponsors are coming on board to provide BIG prizes for players.  How about the latest and greatest Razer headset or mouse?  You can earn coins toward that prize doing what you would normally be doing, except that you cannot earn prizes like this just playing at home.
  • On the sponsored side, we can finally get more support for up-and-coming games.  Take Smite for example.  It is not close to the popularity of League of Legends or Dota 2, but it is getting some momentum.  We can feature Smite at hundreds of game centers around the world and TRACK automatically the number of games played and all of their in-game statistics.  An example of a Smite weekend at these stores would allow players to get an entry into a drawing for every Smite game they play AND an extra entry to the drawing for every 100 kills in the game.  Then every hour our system will randomly select a winner to receive some epic in-game prizes from Smite which is announced LIVE on display screens at every center AND on every single player’s screens at those centers.
  • Integration with nearly every game and system.  We are building this to reach as many games and systems as possible.  For example we want to integrate with Xbox Stats/Achievements and Playstation Stats/Trophies.  We plan on integrating this with Steam achievements also.  We want there to be something that appeals to all gamers at all levels.
  • The ability to not only run LOTS of events but to track everything within those events.  Hosting a League of Legends tournament is a LOT of work.  Not just marketing the event and running it, but there is so much administration that people take for granted.  However when we run these we always see a new batch of players coming out to try their hand at a more serious competition.  With our new system running these events will become so easy to administrate that there will be events every single weekend at every single LAN Center.
  • Pooling resources from LAN Centers supports the concept that the WHOLE group is greater than the sum of the parts.  Centers can utilize the space they have and put their players into events they would normally not be able to support.  $10,000 tournaments will become a regular thing each weekend and players will not have to travel farther than their local LAN Center to participate.

This is a big task.  Not only has eBash shouldered the burden of the initial development of this software (currently already in the tens of thousands of dollars) I am also personally making it my mission to unite a group of extremely independent owners around the world to play nice together.  However so far the response has been very good and over the years I have made some great friends in the LAN Center industry that are grabbing my hand to join in the push.  We will see what the next 6 weeks has in store for us.

It could very well be the biggest jump in our business since the day we opened 10 years ago and the biggest leap forward this industry has seen.

eBash PC Game Arena @ Gen Con 2014 Review

Our main eBash team at Gen Con 2014

Our main eBash team at Gen Con 2014, many of these guys slept < 10 hours in 4 days.

We had no idea what to expect at Gen Con this year.  A few of our staff have gone before as attendees and they told me that the convention was very big, but seeing numbers on paper like 46,000 unique attendees in 2013 isn’t really the same as being there and seeing the actual people.  We have been working with Gen Con for 3 years to bring a dedicated PC gaming area to the convention and this year the stars finally aligned.

Our custom leaderboard that integrates our software with RIOT's API for real-time tracking of League of Legends Stats.

Our custom leaderboard that integrates our software with RIOT’s API for real-time tracking of League of Legends Stats.

Gen Con just released their attendance numbers yesterday and their growth continues to explode. Over 56,000 UNIQUE attendees in 2014 and over 181,000 turnstiles. This translates into over 45,000 people per day on average attended the show. This also does not account for the thousands who just walked the halls but did not purchase an event badge. You can read the entire press release here:

http://www.gencon.com/press/2014recordattendance

Every morning outside of our room this was the scene before the Exhibit Hall opened at 10 AM.

Every morning outside of our room this was the scene before the Exhibit Hall opened at 10 AM.

The eBash PC eGame Arena was located directly across from the Exhibitor Hall.  I have never seen anything like this in my life. I have included a picture of the main hallway outside our room, which was impassable each morning from 9:30 until the Exhibitor Hall opened at 10:00 AM.

Preparation started on Monday morning at 5 AM when I drove to our Evansville store to pick up 21 of the computers we had used for summer camps and brought them back to Terre Haute. I picked up our Uhaul and we loaded the computers into their shipping boxes along with 39 more from the Terre Haute store and 60 monitors, keyboards and mice. Projectors, switches network cables and everything else were loaded and we took off around 7 PM for our Indianapolis store. There we loaded the remaining 20 computers, monitors, keyboards and mice.

Dustin made us some sweet custom loading screens that featured the games available and gave our sponsors some extra exposure.

Tuesday morning we were at the Convention Center at 11 AM for our noon load-in time. I had to check in at the marshaling yard, something new for me but I feel is standard at large events where there are not enough loading docks for the number of trucks coming in. We were given 1 hour to unload 160+ boxes by hand and with only six people we pulled it off. Shawn then took the Uhaul to the Indy eBash store to meet Fred who was picking up the eBash Mobile trailer full of the racing simulators.

 

This is how the room started, just tables and chairs.

This is how the room started, just tables and chairs.

While they were gone five of us took all of the monitors and computers out of their travel boxes and put them onto the tables. When Fred and Shawn returned with the 24 foot mobile trailer we emptied it out and then filled it back up with the empty boxes. Fred then parked the trailer and we all worked until 8 PM when we had to leave. At that point we had the servers online and one table of computers (10). I drove the Uhaul back to Terre Haute (it was $200 less to drive it round-trip instead of one-way) and the others headed back to the hotel.

IMG_20140812_185836492The next day, Wednesday, we started right at our load-in time of 8 AM and continued to set-up computer stations. The racing simulators were finished quickly that morning and the night before Dustin had created the images for the screens showing the name of our two major partners, Alienware and Razer. We had until 8 PM that evening to get the entire room (60 x 60 or 3600 sq ft) completed.  Since we were running short of time the Gen Con folks gave us until 10 PM, but we actually finished around 9.  We were able to hit the food trucks outside before they closed at 10.

This was our only sign allowed in the hallway this year.  Next year we will have large banners.  Rules are strict in the main hall for signage.

This was our only sign allowed in the hallway this year. Next year we will have large banners. Rules are strict in the main hall for signage.

The next morning we woke at 6 AM and were on the road by 6:30 to arrive at the convention center at 7 AM. We were able to talk our way into the back door and walk through the vendor hall instead of fighting the crowds through the main door. We had about an hour to finish last minute details before our room opened at 8 AM. Immediately we had players waiting at the door for the 8 AM events. We had no idea what was in-store for us the next 4 days.

By 9:30 that morning the hallway outside of our room was impassable. As you can see from the pictures I took the crowd waiting for the Exhibition Hall to open was shoulder-to-shoulder. I have never seen anything like this, and it was the same the next three days as well.

There was always a line for our 5v5 Random events putting 10 strangers on two teams head-to-head.

There was always a line for our 5v5 Random events putting 10 strangers on two teams head-to-head.

The rest of the first day was a blur, as much of the convention ended up being for me. The way Gen Con handles events is through tickets, which can be bought for a specific event or a player can purchase “generic” tickets and use those to fill spots in events that are still available. Over four days I believe we had around 500 events, because each hour we had 10-11 scheduled during the day and 5-6 each night.  Our booth didn’t close until Sunday night and I underestimated how many people would be playing at our stations.

Many of our events ran through brackets on one of the projectors.

Many of our events ran through brackets on one of the projectors.

One problem we quickly found out was that the electricians had not put in the proper amount of circuits we purchased. The 20A circuits were $150 each for 4 days and we had specifically requested 18 of them. Instead, they must have thought they knew more than me and put one circuit for two tables of 5 computers each and just ran two extension cords. That first morning we had our first row of computers shut off all at once when a breaker blew. 10 systems at one time, when we were paying for a circuit for every 5 systems. During the weekend we eventually figured out that most of the islands we set-up were wired the same.

Look how much energy Creed has the first morning we opened!

Look how much energy Creed has the first morning we opened!

The first night I stayed with Dustin until around 3 AM and then left to catch a couple of hours of sleep. Fred and Creed were back to relieve Dustin around 7 AM and one of them drove him back to the hotel because he was so tired. I was back around 8 AM that morning and until 10 it was just Fred, Cred and myself. Matt made it back about 10 so four of us ran the booth until Dustin came back at 5 PM just in time for the League of Legends 1v1 Single Elimination tournament.

Most of the time, this is what we saw looking out of the doors to our eGame PC Arena Room!

Most of the time, this is what we saw looking out of the doors to our eGame PC Arena Room!

Luckily for us Shawn was there all Friday and spent 13 hours reconciling our tickets. As I mentioned we had events going each hour and each event had to have an envelope with a unique ID and an exact count of tickets for that event. It was a madhouse the entire time and I ended up doing tickets all day Saturday and Sunday to keep up. We had to have all of our envelopes turned in before 4 PM on Sunday to get credit with Gen Con.

 

We had 7 zones around the room with 10 PCs per section to help separate events.

We had 7 zones around the room with 10 PCs per section to help separate events.

During the finals of the big 5v5 League of Legends Single Elimination Tournament on Saturday the last championship match finished and not 10 seconds later the circuits tripped for the entire table. We had already been through a few other close call situations with the power but that was probably the biggest. Had that gone out 30 seconds before we would have had to restart the entire match and it could have caused major disputes for the teams.

We gave out Gen Con Champion Medals for winners.  One of my favorite was this guy who I don't think anyone WANTED to defeat. :)

We gave out Gen Con Champion Medals for winners. One of my favorite was this guy who I don’t think anyone WANTED to defeat.

We had 2,656 gamers play for at least one hour each in the eBash PC eGame Arena. We had an estimated 14,000 walk through our room and watch. I was able to meet staff from both RIOT (League of Legends) and Hi-Rez Studios (Smite) who provided us unique skins to give away.   We also are looking at doing on-going events with those companies and others who we met at the show both at our stores and at future conventions.

One of our partners, Alienware, is continuing to support us with gaming systems through the end of the year. We hope to attend another convention in October as well as start up some after-school programs utilizing Minecraft for STEM grant projects as well as PTO fundraisers.

We just finished delivering the equipment back to the stores yesterday and will hopefully have things back to normal by the time our Friday lock-ins start.  It was a TON of work and we learned many things this year at Gen Con, but there is no doubt we want to be back next year and hopefully even double or triple our presence.

A special thanks goes out to the people who physically helped at the convention and at the stores moving equipment and running the booth.  In no particular order, but starting with the most blind:  Matt Pine, Larry Kozlowski, Dustin Dudley, Fred Strohm, Jason McIntosh, Shawn Wells, Zach Rainbolt, Dave O’Neil, John Koen, Ashley Staten, Everett Coleman, Derek Stroot, Heather Thomas, Richard Jeffers, Richard Jeffers’ buddy, Mark Repollet, Dillion Parker, Levi, Ubrcon, Chase Casey, Damij and the many attendees/players  at the convention who helped monitor matches and help with set-up.